Executive Assistant to the CEO
We are looking for a new addition to our team to support the CEO with day-to-day administrative and personal tasks. Our ideal candidate is a self-starter who is able to work independently and loves taking initiative and thinking creatively. He/she is looking for a new challenge, and is enthusiastic about working in a growing start-up and playing a pivotal role in building a business.
The ideal candidate will:
Have a minimum of 4 years experience as an executive/personal assistant
Have a proven track record of strong organization and time management skills
Have Experience working with scheduling across different time zones, globally
Possess in-depth and up-to-date knowledge of the social media industry and passion for the world of influencers and influencer marketing
Have an excellent eye for detail
Have an understanding of talent management, contracts, paid partnerships
Be proactive - anticipate needs, create opportunities and follow through on projects
Possess exceptional communication skills, both written and verbal
Be solution-oriented and resourceful, going above and beyond to get the job done
Consistently show initiative. Bring ideas to the table, then execute against them
Be positive, creative and intellectually curious
Have excellent knowledge of Google Suite
Have good working knowledge of Lightroom, Photoshop, Canva and/or similar software
Have familiarity with Wordpress, Squarespace and Shopify
Have familiarity with the travel industry is a plus
WHAT WE OFFER:
This is a full-time position and is available to start immediately
Fully remote position, with some potential travel
A job where your voice is heard and where good ideas are swiftly acted on
Competitive pay
Flexible working schedule - we are looking for someone who is organized and can work autonomously, managing their own schedule around work commitments
WHAT YOU WILL DO:
Assistant Tasks
Assist the CEO with daily administrative duties through a variety of tasks related to organization and communication – including proactive calendar management and scheduling, arranging appointments, and coordinating meetings
Coordinate and plan business and personal travel arrangements
Handle all incoming e-mail messages and assign incoming requests to the right team member
Own and lead general administrative duties and projects as needed.
Handle special projects and various tasks as needed
Paying business and personal bills and tracking expenses
Ordering items for the household (groceries, household supplies, etc.)
Remind the CEO of important tasks and deadlines
Client Relationship Management
Inbox management - responding promptly to inbound inquiries, sharing media kits and rate cards
Manage deliverables and terms for partnerships, including but not limited to: reviewing contract terms, briefing the CEO and seeing through deliverables from the creation of content, to the delivery to brand, gathering analytics and insights to share with brands post campaign
Strategize and plan with the CEO, supporting her career development
Attend meetings with partners and take comprehensive notes and scheduling follow ups
Manage incoming press requests and ensure that Jessica’s image is protected
Create and update pitch decks, media kit, rate card
Business Management
Invoicing
Keep track of partnerships, payments, press features
Create yearly reports
Manage business documents such as W9 form and client supplier forms
Is this you? Get in touch! We'd love to speak to you. To apply please send your resume with a cover letter to info@thecatchmeifyoucan.com